BY-LAWS
ARNOLD TRAIL SNOWMOBILE CLUB, INC.
ARTICLE I
NAME, PURPOSE
Section 1 - Name
The name is Arnold Trail Snowmobile Club, Inc. organized March 8, 1976. Reg. March 23, 1976.
Section 2 Purpose
The purpose of the Arnold Trail Snowmobile Club Inc., known as ATSC is to promote the safe and lawful operation of snowmobiles within the designated ATSC trail areas.
The ATSC will actively build, maintain and unify membership by promoting snowmobiling as a sport and providing service, education and guidance to snowmobilers, the general membership and the public.
To the greatest extent possible, the ATSC shall encourage and assist cooperation and communication with landowners, and other sport enthusiasts, the MSA, law enforcement officials and any other agencies necessary to preserve snowmobiling for further generations.
ARTICLE II
MEMBERSHIP
Section 1 Membership
10 Membership shall be open to all persons, active or inactive, who are interested in the recreational use of snowmobiles and are willing to abide by the purposes and bylaws of the ATSC.
2) The fiscal year shall be July 1 to June 30
3) Membership term shall run concurrent with fiscal year. Two notices will be
Given for membership renewal at the start of the season via the newsletter.
4) Each new member will receive a copy of the by-laws.
Section 2 Member Classification
1) Individual, over 18 years of age
2) Family, those living in one household, including children less than 18 years of age.
3) Business
4) Trail Sponsor
Section 3 Voting
Each member, active or inactive, over 18 years shall have one vote: each business, one vote: each trail sponsor, one vote. In the event of multiple memberships only one vote would be allowed.
Section 4 Fees for Dues
The dues will be set at the annual meeting and will include MSA membership unless already a member of MSA in another club.
Section 5 Membership Meetings
1) All meetings shall be governed by Roberts Rules of Order.
2) Our general membership meeting dates shall be at regular intervals to be decided at the annual meeting.
3) Members should be notified in writing at least 1 week in advance of general membership meetings.
4) A quorum for voting purposes at general membership meetings shall be all members in attendance and members of Board of Directors.
ARTICLE III
Section 1 Officer
1) This corporation shall have 4 officers and 3 directors; President, Vice-President, Secretary, and Treasurer. All officers shall be directors.
2) Committee Chairpersons shall be required to report to the Board of Directors Meetings. This included Trail master and MSA Director.
Section 2 Attendance
All officers and directors shall be required to attend at least 50% of all meetings, including Board of Directors meetings, or be subject to replacement by a general election called by the Board of Directors.
Section 3 Election Terms
Each officer shall be elected for a term length of 1 year and each director shall be elected for a term length of 3 years, with terms staggered.
Section 4 Election Time
Elections shall take place at the annual meeting in April; however, new officers shall not take office until July 1st.
ARTICLE IV
DUTIES OF OFFICERS
Section 1 President
1) Principal executive and administrative officer of the club.
2) Shall oversee and supervise all business and affairs of the club
3) Shall preside at all meetings of the membership and Board of Directors.
4) Shall oversee and coordinate committees and as such shall be an ex officio member of all such committees.
5) May sign with another officer of the club any deeds, mortgages, bonds, contracts or other instruments authorized by the directors of the membership unless expressly delegated by the Bo rod Directors ort the membership or to some other officer or agent of the club.
6) In general, perform all duties incident to the office of the President and such other duties as may be prescribed by the membership or the directors.
Section 2 Vice President
1) Principal executive officer of the club in the absence of the President.
2) Shall have all of the duties and responsibilities of the President in his or her absence.
3) Shall perform other duties as assigned by President and Board of Directors.
Section 3 Secretary
1) Shall keep the minutes of the meeting of membership
2) Shall be responsible for their distribution to membership in the form of a monthly newsletter.
3) Shall see that all notices are duly given
4) Shall be the custodian of the corporate record. (Set No.!)
Section 4 Treasurer
1) Shall have charge & custody of an n be responsible for all funds and securities of the corporation.
2) Shall receive and give receipts for money due and payable to the corporation from any source whatsoever.
3)
Shall be responsible for billing, including State of
4) Shall deposit all such money in the name of the corporation in such banks, trust companies or other depositories selected by the Board of Directors or membership.
5) Shall be the custodian of a duplicate set of the corporate record. (Set no 2)
6)
Required to submit an annual report at the end of the
fiscal year to membership ant the Town of
7) Required to submit a written report of debts and credits each month oat the general meeting which will be read orally. A copy of this report will be given upon request to any member.
8) Shall file yearly tax return for the club
9) Require to submit books to a certified accountant for yearly audit and tax preparation.
10) Require to send appropriate tax forms to subcontractors when applicable.
11) Treasure’s position shall be bonded
ARTICLE V
POSITIONS (ELECTED, APPOINTED)
Section 1 Trail Master
1) To insure that contract grooming is done to specifications & schedule
2) All records to the treasurer of maintenance and expenses to trails. Responsible for club equipment and trail maintenance and signage.
3) Member of the trail committee.
4) Responsible to assemble volunteer work crews and oversee the work.
5) Responsible of physically checking trails and trail conditions and hour meters on grooming equipment
6) May hire, delegate, or contract work with approval of Board member and President.
7) Trail master answers to Trail Committee and Board of Directors & gives report general membership meetings.
8) Responsible for closing of trails as required and sign removal.
Section 2 Assistant (so) to Trail Master
1) Responsible for carrying out duties assigned by trail maser.
2) Answers to trail master
3) On absence of trail master, the assistant trail master shall have all duties and responsibilities of the trainmaster
Section 3 Signage person
1) Responsible for creating, putting together, collecting signs needed by the trail master.
2) Responsible for the sign inventory
Section 4 MSA Director
1) Must attend 50 % o all MSA meetings.
2) Responsible for reporting on MSA Business to the Club at general meetings.
3) Shall attend any Board of Directors meeting or Trail Committee meeting upon request.
Section 5 Safety Director
1) Responsible for safety programs
2) Coordinates safety week activities
Section 6 Membership Secretary
1) Shall receive all new membership forms and dues.
2) Shall process in a timely fashion by forwarding the dues and names to the treasurer. This is 1 set of 2 club membership records that will be kept.
3) Shall also forward names to the secretary at least 2 club membership records that will be kept?
4) Shall be responsible for forwarding all new memberships to the MSA
5) Shall make out the appropriate yearly membership cards and send a copy of the by laws to each member. Each new member will received a one time mailing of the by laws and club decal.
6) Shall keep a complete record of all members, receipt date of membership, addresses, type of membership by category and dollar amount of membership. When forwarding member mamas to treasurer and secretary, a letter designation will follow the member name ( i.e., I Individual, F Family B Business, T Trail Sponsor)
7) In the event any monies are received other than membership, they will be forwarded to the treasurer with a letter of explanation. The name of and the reason for will also be sent to the secretary. (For mailing purposes and official club records.)
Section 8 Club Reporter
1) Responsible for writing articles for the MSA paper dealing with the news and upcoming events of the ATSC. Shall submit articles to other publications when warranted.
Section 8 Committee
1) Responsible for considering and reporting on a selected matter to the Board of Directors and to membership.
2) Comprised of an odd number of members for voting purposes including chairperson.
3) Responsible for taking action on a specific matter or task as assigned by the Board of Director or membership mee6ing
4) Two Kinds: Standing Committee: has a continuing existence and Special Committee: ceases to exist when task is done.
Section 9 Trail Committee Standing Committee
1) Follow rules of committee with not more than 7 members.
2) Follow all other club rules and by laws
Section 10) State Trail Grant Program
1) It is the combined responsibility of the Trail Committee, Trail Master, MSA Director(S) and President to compile the necessary information to complete the state grant forms for submission.
Section 11) Position Requirement
Any person holding a position in the club, whether elected, appointed, or volunteer is required to be a dues paying member.
ARTICLE VI
BUDGET/EXPENDITURES/APPROPRIATIONS
1) Any expenditure of $250 or less needs only 2 signatures of approval. They may be from any of the Board of Directors,Trail Master. Expenditures of over $250 would need to be approved by the Board of Directors, with the exception of grooming contracts.
2) The MSA director(s) will be reimbursed for mileage and for expenses of the meal at MSA monthly meetings. Any cost incurred to directly benefit the club and its members will also be reimbursed. All reimbursements must have proper receipts.
3) Any person representing the ATSC Will is reimbursed for expenses providing it is sanctioned by the Director or membership.
4) The Board will decide on paid positions and rates of.
5) The ITS grooming budget is determined by the yearly State grant. These funds are subject to change year to year and therefore, the club and trail committee will have lo review the grooming schedule to accommodate any changes. This also includes any other trails that the State grooming money is received for.
6) The ATSC shall maintain the appropriate amount of insurance and maintenance on all club owned property.
7) It shall be the policy of the ATSC that is shall operate at all times with a balanced budget.
ARTICLE VII
DISSOLUTION
This corporation shall have perpetual
existence. In the event o dissolution or
termination of said corporation, all
remaining funds will be transferred to the MSA to aid in the continual
support of recreational snowmobiling within the State of
ARTICLE VIII
Amendments of By-Laws
These by-lays may be altered or amended by a two thirds affirmative vote of membership present, with not less than 25 members voting. The proposed change must be brought forth to the Board of Directors and membership at a regular monthly meeting or prior to in writing. At which time, it will be addressed and tabled until notification all members has be done through the next monthly newsletter. The vote on propose chances shall be taken the following month at a regular membe4rhip meeting,. In the event of a by-lay change, it will be printed in its entirety in the next newsletter so all members will be aware of the change;